Information Bulletin no. 58, July 2007

Information Bulletin - No 58, July 2007

Do not miss the 2007 IASA Conference!

The IASA-BAAC conference website was launched officially in July, and if you are interested in attending the conference, now is the time to register. Registration, accommodation and conference details are available on the website

The IASA conference will take place from 15 to 20 September 2007. The theme Building an Archive for the Future will address the responsibilities audiovisual archives are faced with in a world undergoing rapid change.

The BAA Council (Baltic Audiovisual Archival Council) invites everybody interested in the future of their archives to attend the annual conference for 2007 in Riga, the elegant capital city of Latvia. Latvia is a small Northern European country, and Riga is best known for its architectural legacy and famous for its world class opera house. The Old Town is listed in UNESCO’s prestigious World Heritage List, and is made up of buildings from the Middle Ages and subsequent periods of Swedish, Polish, Russian and German influence.

Membership Dues to Increase

The IASA Membership fees have not been increase since 2000. Since then, operating costs, and our ambitions, have grown. IASA has an active publications programme, with a new edition of TC-04 in the planning stage for 2008. IASA has been supporting training activities in various parts of the world. 2009 is IASA’s 40th anniversary, and the occasion will be marked in a suitable manner. These and our regular publications, IASA Journal, Information Bulletin, the new eBulletin and the website all cost money to produce. Postage and printing costs have increased. That, coupled with a reduction in institutional in-kind support, means IASA finds itself at the limit of financial viability. To continue these activities, and provide the start-up cost of new ones, we need to improve our financial status.

The Board realizes that a dues increase might cause hardship for some of our members from the developing world, and for some of our student members who are just beginning their careers. At the General Assembly in Mexico City, the Board committed itself to discussing these topics and proposing a solution. It was again discussed at the mid-year meeting in March and IASA President Richard Green suggested using the UNESCO scale, which is politically neutral, changes as countries become more prosperous, and is available.

Owing to the notice required by IASA’s Constitution, the dues cannot be increased officially until the vote in the General Assembly in Riga. Therefore, the meeting in Mexico City supported the idea of asking the membership to paying the increase voluntarily for 2007.

The new fees will be as follows:

Full Institutional € 158 € 190 € 300 € 361 € 427 € 513
Full Individual € 40 € 48 € 76 € 91 € 108 € 130
Associate Institutional € 158 € 158 € 300 € 300 € 427 € 427
Associate Individual € 40 € 40 € 76 € 76 € 108 € 108
Sustaining € 198 € 238 € 376 € 452 € 535 €643

A Warm Welcome to our New Members:

Dennis Harvey, 1411 Gracy Farms Ln, #84 Austin, TX 78758 United States, e-mail:, is an undergraduate student in music with plans to do graduate work in information science, and receive ALA certification with a specialisation in audiovisual conservation/archiving. He has done personal conservation work, but is still in the beginning stages of learning about many of its issues and techniques. He finds IASA’s objectives and publications very interesting and is looking forward to contributing to the organisation.

Mary Sue Neilson, P O Box 7219 Austin TX USA 78713-7219, e-mail:, manages sound and moving image preservation at the Harry Ransom Center of the University of Texas in Austin. She is also a member of AMIA and ARSC.

Barbara Need, from the University of Chicago Language Archives, 1126 E 59th St., Rm.4 Chicago, IL 60615 USA, e-mail:, wants to meet co-professionals from around the world and learn what is being done with audio outside the US.

Chris Lacinak, from the AudioVisual Preservation Solutions, 426 Sterling Place 1A Brooklyn, NY 11238, USA, e-mail: AudioVisual Preservation Solutions provides services that create avenues to overcome the challenges faced in the preservation of audiovisual materials.

Rádio e Televisão de Portugal, Arquivos da Rádio Av. Marechal Gomes da Costa, 37 1849-030 Lisbon, Portugal, contact person: Eduardo Leite, e-mail: The Radio Archives of Rádio e Televisão de Portugal (Portuguese Public Broadcaster) holds more than 80 000 hours of sound recordings. Of these, more than 35 000 hours represent 72 years of radio production in Portugal. The other 45 000 hours is the result of the acquisition of commercial recordings over the years. A large digitisation effort was undertaken in the mid-1990s: all content on reel-to-reel ¼-inch analogue tape was migrated to DAT. Currently they are in the process of implementing a DMSS/DAM solution for long term preservation and access. Given the absence of a national sound archive in Portugal, part of that institutional role must be played by the Radio Archives (the largest sound collection at national level).

Lekoko Kenosi, P O Box 502838 Gaborone, Botswana, Southern Africa, e-mail: is an Assistant Professor in Archives and Information Management. He is teaching a graduate course in AudioVisual Records.

Museu de Ciències Naturals, Museu de Ciències Naturals Biblioteca Pg. Picasso, s/n 08003 Barcelona, Spain, e-mail: is interested in learning and sharing research methods, conservation and sound collections with institutions from all over the world. Their collection contains 2 200 records. The purpose of the sound collection is to offer this material as a research facility to the scientific community. Their contact person is Montserrat Navarro.

Ruth Abankwah, PO Box 10026 Gaborone, Botswana, e-mail: has a vested interest in audiovisual archiving. She has just completed a study in the management of audiovisual archiving and wishes to continue researching in this area.

Steven Weiss, 302 Colony Woods Drive Chapel Hill, NC 27517 USA, e-mail: is a Sound and Image Librarian for special collections at the University of North Carolina at Chapel Hill.

Phonogrammarchiv wins UNESCO/Jikji Prize for 2007

The UNESCO/Jikji Prize for 2007 was awarded to Phonogrammarchiv, an institute within the Austrian Academy of Sciences.

The UNESCO/Jikji Prize, consisting of an award of US$ 30 000, is given every two years to promote the objectives of the Memory of the World Programme. It is named after the oldest known book of movable metal print in the world, made in Korea. The prize is funded by the Republic of Korea.

The 2007 prize-winner, the Phonogrammarchiv, is recognized for its substantial contribution to the advancement of audio and video preservation. The oldest sound archive in the world, founded in 1899, its collection now includes more than 50 000 recordings.

The Memory of the World Programme was launched 15 years ago, with the aim of preserving and digitising humanity’s documentary heritage. With the support of UNESCO, dozens of archive collections, thousands of metres of film, and millions of pages of manuscripts, books and newspapers have been preserved for posterity.

Thirty-eight items of documentary heritage of exceptional value have just been added to UNESCO’s Memory of the World Register, bringing the total number of inscriptions since 1997 to 158 (

TheMemory of the World Register lists documentary heritage that has been identified by the International Advisory Committee and endorsed by the Director-General of UNESCO as complying with the selection criteria for world significance.

Koïchiro Matsuura, the Director-General of UNESCO, has accepted the recommendation of the International Advisory Committee, which met this year in Pretoria (South Africa) from 11 to 15 June, to inscribe documents in the Memory of the World Register from countries such as Venezuela, Korea, South Africa, Mexico, Nicaragua, Iran, and Argentina, and from the International Committee of the Red Cross (ICRC).

MoW – A Personal Reflection

UNESCO's Memory of the World (MoW) programme held it's 8th Meeting of the International Advisory Committee in Pretoria, South Africa, on 13-15th June 2007. Jacqueline von Arb attended as an IASA-observer and AV-advisor. IASA and the AV sector in general were very well represented (Crispin Jewitt for CCAAA, Ray Edmondson for many of his MoW-roles, George Boston, Dietrich Schüller for the MoW Sub-Committee on Technology).

This meeting was particularly successful as 38 new inscriptions were made to the MoW register (out of 54 nominations), a new Regional MoW Committee for Africa was established. In addition, the attendees were given presentations on Kevin Bradley's UNESCO-document "Risks Associated with the Use of CD-R and DVD-R as Reliable Storage Media - Strategies and Alternatives", and on the InterPARES project, which is in its 3rd phase and collaborating with European projects.

Collections take up in the MoW register include the Maceda collection of South East Asian Music from the Philippines, the Rivonia Trial (State vs Mandela) from South Africa which includes a dictabelt collection. Several audiovisual entries were also accepted:the Liberation Struggle Living Collection from South Africa, the first full-length feature film"The Story of the Kelly Gang" from Australia, the Ingmar Bergman Archives from Sweden and the Wizard of Oz from the USA.

The UNESCO/Jikji Prize, consisting of an award of US$ 30,000, is given every two years to promote the objectives of the Memory of the World Programme. It is named after the oldest known book of movable metal print in the world, made in Korea.

The prize is funded by the Republic of Korea. I would like to invite the membership to join IASA in congratulating our co-member the Phonogrammarchiv, headed by Dr. Dietrich Schüller, for being awarded the 2007 Jikji Prize for its substantial contribution to the preservation and accessibility of documentary heritage, well above and beyond its institutional duty. The Phonogrammarchiv is the oldest sound archive of the world, founded in 1899, and its collection now includes more than 50 000 recordings.

Jacqueline von Arb
Vice-President, IASA

JTS 2007 Honours Crispin Jewitt

The Joint Technical Symposium 2007 took place from 28 to 30 June in Toronto, Canada. It was organised by the Association of Moving Image Archivists (AMIA) on behalf of the Co-ordinating Council of Audiovisual Archives Associations (CCAAA) and was attended by more than 200 participants.

The JTS 2007 gave a standing ovation to honour the convenor of CCAAA, former IASA president Crispin Jewitt, who will retire later this year as Head of the British Library Sound Archive and from the CCAAA.

The general theme of the JTS 2007 was Audiovisual Heritage and the Digital Universe. Digital formats for film, and problems arising from the enormous amount of data relating to these formats (‘how to move an elephant around in an apartment’ as one speaker described the situation), were discussed. Nicola Mazzanti and Paul Read from the FIAF Technical Commission gave an overview of the problems arising from the rapid change of the film industry to digital production and projection. Skills and materials for traditional film will become rare, but at the same time the long term security of digital or digitised film is still a long way from being guaranteed.

In the regrettable absence of the TV Archives community, the contributions on video showed the rising of JPEG 2000 and MXF as a wrapper for solutions for lossless digital storage of video. The project Preserving digital Public Television, funded by the Library of Congress and realised by the New York University, is based on these standards. The Austrian Phonogrammarchiv started a project for uncompressed video archiving four years ago, and showed how it is becoming affordable and how the change from proprietary to open source formats became possible.

In the sound domain, where format discussion is almost complete (96khz/24 bit Broadcast Wave Files have become largely a standard), the two main European manufacturers of digitising tools, NOA and CubeTec, presented their solutions for multiple ingest. NOA and the EU funded project MEMORIES are also investigating tools for automatic indexation by speech recognition and source separation. Several contributions described new tools for assessment and prioritisation of audio collections, and Dietrich Schüller presented the outcome of IASA’s Report on Selection for Digital Transfer.

Several papers were presented on Mass Storage Systems by manufacturers (Sun systems), service providers (Ascent Media Group), and public institutions. Kevin Bradley from the National Library of Australia and member of IASA’s Technical Committee showed that an archival repository and preservation system can be based on open source software. He is the author of a report on this topic commissioned by UNESCO’s Memory of the World Subcommittee on Technology. Kevin, like many other speakers, took as a basis for his reflections the Open Archival Information System (OAIS), which has been an ISO standard since 2002.

Kurt Deggeller
Immediate Past President: IASA

Mexico - a Hundred Years of Independence

Mexico celebrates the 100th Anniversary of the Mexican Revolution in 2010. The Fonoteca Nacional would like to know whether you have, in your sound archives, historical sound clips of this event that you would be willing to share with them.

Please contact:
Perla Olivia Rodríguez Reséndiz,
Fonoteca Nacional Mexico City,

CCAAA Policy Statement: Sharing of Heritage

The CCAAA, of which IASA is a member, endorses the following policy statement on the sharing of audiovisual heritage created during the colonial era:

All countries have the same right and need to preserve and have access to their national memory. Films, programmes and recordings released in multiple countries sometimes do not survive in their country of origin. Moreover, during the last century, many former colonies have gained national independence and, in consequence, have often moved to establish national archives and other repositories for cultural and historical records, including audiovisual documents.

A characteristic of colonial status was that audiovisual documents were often created by organisations that operated under the auspices of the colonising power. As a result, the films and recordings they created gravitated to the colonising country and frequently have not survived in the country whose history and culture they document. Conversely, the opposite situation could also occur and the former colonising power may no longer have material that does survive in the country of origin.

These countries thereby have a shared heritage, a shared moral ownership, and a shared interest in the preservation and accessibility of such material. Giving practical expression to this shared interest requires the co-operation of relevant production companies, archives and rights owners.

Since audiovisual documents can be replicated, the movement of audiovisual heritage from one country to another does not necessarily entail the physical return of original negatives, or other master materials. It does, however, entail the creation of copies for access, the clearance of rights and, where necessary, the establishment of agreements between the two countries to secure preservation of the master materials in whichever country they are located.

The CCAAA therefore declares the following principles:

1. Every country should have full access to its national memory, including its audiovisual memory, regardless of where the material has survived, or been archived.

2. The joint moral ownership of colonial era material is recognised. As far as possible such material should be readily accessible in both the colonising country or countries, and the former colony or colonies.

3. Cultural agreements on a government-to-government basis, and an archive-to-archive basis, should be developed to give practical effect to the sharing of heritage with the country that requests it. Practicality should determine the analogue or digital solutions employed.

4. The cost of sharing should be borne as fairly as possible, having regard to the economic situation of the governments and archives concerned. It is legitimate to seek sponsorship, or other external financial assistance, to this end.

All archives under the CCAAA umbrella are encouraged to give effect to these principles in the following ways:

1. Developing fraternal relationships with appropriate archives

2. Alerting other archives to collection material of possible interest to them

3. The development and exchange of ‘want lists’

4. The facilitation of collection research

5. Collaboration between archives in approaching sponsors and governments in the quest for financial and practical support

6. Establishing archive-to-archive agreements that ensure the competent management and ethical use of reinstated material

For more information, visit the CCAAA website:

Video Active

The Video Active project is co-funded by the European Union, through the eContentplus programme.

The aim of Video Active is to create access to television archives across Europe. The unlocking these (largely) closed archives will make their content freely available for educational and academic purposes, on a large-scale international basis, and enabling an interactive discovery of television's cultural heritage.

The project will achieve this by selecting 10 000 items of television archive content that reflects the cultural and historical similarities and differences in television from across the European Union, and by complementing this archive content with well-defined contextual metadata.

Video Active therefore offers an enormous resource for exploring both the representation of cultural and historical events within and across nations, and the development of the medium itself at a cross-cultural level. The project will enhance understanding of the shared histories and interrelationships that have shaped the collective European memory and identity. At the same time, it will celebrate the multicultural dimensions that have shaped European citizenship. Video Active will explore the historical role of the media in shaping these European experiences.

Currently, the following project partners are participating in Video Active:

  • Utrecht University (co-ordinator)
  • British Broadcasting Corporation (BBC)
  • Danish Broadcasting Corporation
  • Deutsche Welle
  • Hungary National Audiovisual Archive
  • Istituto Luce
  • National Technical University of Athens
  • Netherlands Institute for Sound and Vision
  • Noterik Multimedia
  • Österreichischer Rundfunk
  • Radio Télévision belge de la Communauté française (RTBF)
  • Royal Holloway, University of London
  • Swedish Audiovisual Archive
  • Televisió de Catalunya

Recently the project organisation has welcomed two new content partners: the Flemish Radio and Television Network (VRT) in Belgium, and Moving Images Communications in the UK.

More information on the project can be found on our website:, or by contacting the Project Co-ordinator, Prof Dr Sonja de Leeuw (

Babette Huijsmans
Netherlands Institute for Sound and Vision

CHARMing website

CHARM, the Centre for the History and Analysis of Recorded Music, is overseeing a two-year project to transfer 78rpm discs from the King's Sound Archive at King's College London.

Andrew Hallifax, the CHARM Transfer Technician based at King's, is making both archive copies (flat transfers) and listening copies (with appropriate equalisation and discreet noise reduction) of selected discs from the 145 000-disc archive. The listening copies will in due course be available for free download from the CHARM website,

The first batch of transfers will be of Schubert song performances. Thereafter the project plans to select from the HMV Plum Label (especially series C) in order to make available a wide cross-section of performances by artists less well known today but representative of classical music-making in the 1920s, 30s and 40s.

We welcome suggestions of discs you would like to hear online, either from this series or other recordings in the archive. Lists of the archive's holdings (original catalogue numbers only) may be downloaded as Excel files from

By the end of CHARM's funding period, in April 2009, the sound files will be linked to the CHARM online discography which, thanks to generous donations of data from Alan Kelly, Michael Gray and other donors, will include much of the Gramophone Company, Columbia and Decca.

CHARM is funded by the UK Arts and Humanities Research Council.


NRK launches 100TB Digital Music Archive

The public radio service in Norway, NRK, has put into production their new digital music archive for commercial music, DMA. The system is delivered by a consortium comprising NSA (Norwegian System specialist, e.g. Oracle), CognIT (Norwegian search technology specialists), NorCom (Software integration), and Discovery Reply (System supplier for Digital Media Asset Management and Ingestion). The project was initiated in April 2006, and the choice of supplier was made after a public tender and thorough analysis of the offers.

The product, developed in close co-operation with journalists, archivists and technicians in NRK, includes a web interface for search and browsing, an archivist tool for registration, reuse and replenishment of information, ingest stations for CDs (7) and for vinyl (2), and an MAM system. The project included the complete migration of the old legacy, based on a simple text retrieval system, to a relational Oracle database. In this process information has been split up, cleaned and replenished by using extended scripting and advanced Oracle tools, and for the classical music most of the registrations have been replenished automatically, with minutes and acts where these had not been registered. The project also included the scanning of 560 000 paper cards with older registrations, followed by an OCR treatment to make them searchable.

The record collection of NRK consists of 150 000 CDs and 160 000 vinyl discs. The complete CD collection will be ingested into storage with a present capacity of 100TB. During the ingestion process images of the front and the back of the CD cover are generated. The vinyl collection will be digitised on demand, since this process is very time consuming. The audio is stored in linear format with FLAC lossless compression together with a low quality file for streaming and browsing. The system will be available on all the workstations in NRK (3 500), with the possibility of browsing and listening to low quality, and of downloading high quality, audio and images of all the production systems, using a sophisticated but simple ordering tool in the web-interface.

In the next step the DMA will process NRK’s own music recordings and sound effects.

The cost of the project will be covered by funding of many kinds and a general improvement in the efficiency of all the production lines.

For more information, don’t hesitate to get in touch with Jon Roar Tønnesen, head of the Music Library in NRK

Audiovisual Material and Heritage

The Zagreb City Libraries, in co-operation with IFLA Audiovisual and Multimedia Section, are organising a one-day meeting of international experts to mark:

  • the inaugural UNESCO ‘World Day of Audiovisual Heritage’
  • 100th anniversary of Zagreb City Libraries
  • 45th anniversary of foundation of the City Library's Music Department

The meeting will be held on 26 October 2007 in the City Library of Zagreb.

The meeting aims to draw attention to the significance of audiovisual documents in the global digital environment. The significance of audiovisual documents in libraries and related institutions, digitalisation as a way of preserving the audiovisual documents, and audiovisual documents will be discussed by experts from Croatia as well as guests:

Professor Bruce Royan, Concurrent Computing, Edinburgh, United Kingdom
Gregory Miura, Bibliotheque nationale de France, since April Université
Michel de Montaigne Bordeaux 3, France
Marwa El Sahn, Bibliotheca Alexandrina, Egypt

The organisers invite IASA members to join them and to contribute to the discussion.

The programme, with detailed information, will soon be available on the web page

For more information contact:

Sanja Vukasović-Rogač
Zagreb City Libraries
City Library of Zagreb
Starčevićev trg 6, 10 000 Zagreb, Croatia

Tel. + 385 1 4572 344 (147)
Fax + 385 1 4572 089

IFAP: More Priority for the Preservation of Information

Information preservation specialists participated in the Thematic Debate of UNESCO’s Information for All Programme (IFAP) at the Bibliothèque nationale de France in Paris on 3 April 2007. IFAP expressed concern that ‘…over 80% of the world’s audiovisual collections referring to cultural and linguistic diversity are not in professional care’.

Within the framework of their 12th meeting, the members of the IFAP Bureau took a closer look at the challenges and imperatives of information preservation, particularly in the context of the digital age.

‘In the digital age, if we do nothing to preserve information, we will lose everything’, affirmed Dietrich Schüller, Vice-President of the IFAP Council and Audiovisual Archive Specialist.

Through the debate, the IFAP took a further step in clarifying the role that governments can play in developing proactive policies and in setting priorities for preserving information. Digital information, in particular, requires constant and ongoing attention.

Preservation is not an aim in itself, but an indispensable prerequisite for enabling the world’s citizens to access information and use it. Promoting and protecting information through access and preservation are among the key concerns of the Information for All Programme.

The Information for All Programme was launched in 2001 in response to the challenges and opportunities of the Information Society. It works as an advocate for people disconnected and disempowered by the information divide.


Open Source Software for Media Professionals

If you want to know whether Free Open Source Software offers relevant alternatives for your Radio and TV production and delivery platforms, you should attend the Open Source Software seminar.

The seminar will be your guide through the specifics of FOSS, and address key issues such as licensing, costs, and support.

Topics for discussion will include:

  • Specific sessions on video, audio codecs and post-production, and play-out OS software
  • Demos of a wide range of tools for you to assess and compare with existing options
  • Tutorials on some of the most relevant tools available on the market

The objectives of the seminar are to

  • demystify Open Source Software and understand what it means for the media industry
  • get exposed to its basic characteristics: licence types, cost, quality, support
  • assess the practical impact of Open Source Software on your operations
  • meet colleagues who are using/developing Open Source Software and see whether you want to join them

The seminar will be jointly organised by the EBU International Training and EBU Technical Department.

For more information, contact:

Hélène Rauby-Matta
Project Manager
EBU International Training

Tel: +41 22 717 21 24

FIAT/IFTA World Conference

The FIAT/IFTA Conference will be held in Lisbon, Portugal, from 12 to15 October 2007 and will provide an interesting opportunity to bring together archive professionals from all over the world. The theme for this year’s conference is Exploring New Worlds: Archives Meet the Interactive Challenge.

The conference will be hosted by the RTP (Radio e Televisão de Portugal). All the conference sessions will take place in the Sana Lisboa Park Hotel, situated in the heart of Lisbon, near the famous Marquês de Pombal Square and the famous Avenida da Liberdade.

The conference programme will focus on the theme ‘Exploring New Worlds’, which means discovering the treasures held in our members' archives, in the Land of the Discoveries, opening up our archives to new routes, sharing our knowledge, and the latest news, with all the FIAT/IFTA archivists.

For more information, visit the FIAT/IFTA website:

Or contact

Conference programme

Conference registration
Fax : + 351 21 794 7669

Fax : + 351 21 323 0061

For general inquiries

This Information Bulletin was compiled by:

The Editor
Ilse Assmann
PO Box 931
2006 Auckland Park
South Africa

Tel: 27 (0)11 714 4041,
Fax: 27 (0)11 714 4419,

Language editor: Dorothy van Tonder, SABC

© International Association of Sound and Audiovisual Archives (IASA)


Printed and produced in South Africa by Heypenni Gold

Calendar of Events







19-22 February COMMUNITIES AND MEMORIES - a global perspective
The third UNESCO International Memory of the World Conference
Canberra, Australia
6-7 March Seminar on Digital Archives Hilversum, the Netherlands
26-29 March ARSC annual conference
Palo Alto, USA
17-26 April 64th FIAF Congress
Paris, France
10-12 April Economies of the Commons
International Working Conference
Amsterdam & Hilversum
12-16 May Curation and Preservation of Audiovisual Collections Workshop Glasgow, Scotland, UK
17-20 May 124th AES Convention
Amsterdam, Netherlands
24-27 June
Society for Imaging Science and Technology (IS&T) Archiving conference
Bern, Switzerland
23–27 June
SEAPAVAA Conference and General Assembly
Manila, Philippines
21-28 July XVIth International Congress on Archives
Kuala Lumpur, Malaysia
11 – 16 September
IBC 2008
Amsterdam, Netherlands
13-18 September IASA-ASRA Annual Conference Sydney, Australia
19–22 September FIAT World conference and General Assembly Copenhagen, Denmark
24-27 September BAAC Conference
Transformation as Stability: Audiovisual Archives in the Era of New Media
Tartu, Estonia
29 September – 4 October ICOMOS 16th General Assembly and International Scientific Symposium
Quebec, Canada
2-5 October
125th AES Convention
San Francisco, USA
27 October UNESCO World Day for Audiovisual Heritage
12–15 November AMIA Conference Savannah GA, USA




27-31 July 9th UNESCO Memory of the World International Advisory Committee Bridgetown, Barbados
August 75th IFLA General Conference and Council Milan, Italy
19-25 September ASA 40th Annual Conference Athens, Greece