Guidelines for travel grants for IASA members to attend the Annual Conference

1. While the aim of IASA shall be to encourage members to attend the annual conference by supporting their travel costs, such support must take account of the current financial health of the Association. Up to 100% of travel costs (cheapest air or train fare between the applicant's home and the conference venue) may be met, but applications for 50% will be prioritised. Applicants are thus encouraged to seek additional funding where possible.

2. IASA will, in addition, approach the local conference organisers and request that the grantee's registration fee be waived. The decision in each case will be up to the conference organiser.

3. Accommodation and subsistence costs will not be supported.

4. Applications must be sent in writing (by letter, fax or e-mail) to the Secretary-General in response to the announcement of travel and research grants which are published in the IASA Information Bulletin. Applications must contain the 100% amount of the travel costs in US$, confirmed e.g. by an official travel agency. Please use the Travel Grant Application Form (members only).

5. Applications by representatives of institutional members must be countersigned by the director or a senior officer of their organisation as evidence that their attendance has been authorised.

6. The Secretary-General will check all applications received by the appointed deadline and will submit them to the Executive Board for discussion and approval.

7. Applicants will be informed as soon as possible of the result after the Board's decision has been reached. The Board will aim to respond 6 months prior to travel.

8. IASA will not pay grants in advance of travel.

9. Costs will be reimbursed on presentation of copies of the travel documents by the grantee to the IASA Treasurer during the conference. Otherwise, payment will be effected after the conference, and the method of payment shall be specified in the application including to whom monies shall be paid and how they will be made.

10. IASA travel grants are determined for members only; accompanying persons have to pay for themselves.

November 2009
3rd revision