• Conference Planning Guidelines
• Conference Host Responsibility
• Planning Timeline
• Conference Programme
• Conference Business Plan
• Possible Co-host Associations
• Chairpersons & Speakers
• What is a poster session
• Invited Speakers

Conference Host Responsibility

• Conference Main Theme and sub topics (in cooperation with IASA EB)
• Conference Program (in cooperation with VP for conferences
• Arranging for conference venues, halls, meeting rooms
• Suggesting hotels and other accommodation
• Opening reception, closing banquet (separate fee), coffee and refreshment breaks
• Translation services in required
• Tours to local AV institutions
• Finances:
  • drawing up and budget
  • determining registration and other fees
  • estimating income and expenses
  • arranging for grants from national and local government, regional agencies such as regional UNESCO committees
  • arranging for commercial displays
  • supporting travel for local delegates and assisting others if possible
  • Printing and mailing of the conference preliminary program including local information
  • Printing of the final program
  • Arranging for the delegate bags and badges
  • A conference office and facilities where delegates will have access to phones, fax, computers, photocopiers, etc.
  • Creation and maintenance of the conference web site
  • Local Promotion
  • Local Dignitaries and Officials
  • Communicating with the IASA EB
  • A report following the conference on the experience providing conference details and suggestions.

  IASA’s responsibilities:

  • Selecting and approving conference hosts, joint conferences
  • Conference Main Theme and sub topics (in cooperation with local organizers)
  • Conference Program (in cooperation with local organizers)
  • Call for Papers (Handled by IASA Vice President: conference programme)
  • Providing a current mailing list o Applying for funds from UNESCO (Paris)
  • Confirming participation of and soliciting abstracts and biographical material from speakers
  • Financial and travel assistance to speakers and conference delegates
  • Communicating with conference hosts
  • Publishing and 'marketing’ of the conference in the Bulletin, listserv and web site.