Conference Host Responsibility
- Conference Main Theme and sub topics (in cooperation with IASA EB)
- Conference Program (in cooperation with VP for conferences
- Arranging for conference venues, halls, meeting rooms
- Suggesting hotels and other accommodation
- Opening reception, closing banquet (separate fee), coffee and refreshment breaks
- Translation services in required
- Tours to local AV institutions
- Finances:
- drawing up and budget
- determining registration and other fees
- estimating income and expenses
- arranging for grants from national and local government, regional agencies such as regional UNESCO committees
- arranging for commercial displays
- supporting travel for local delegates and assisting others if possible
- Printing and mailing of the conference preliminary program including local information
- Printing of the final program
- Arranging for the delegate bags and badges
- A conference office and facilities where delegates will have access to phones, fax, computers, photocopiers, etc.
- Creation and maintenance of the conference web site
- Local Promotion
- Local Dignitaries and Officials
- Communicating with the IASA EB
- A report following the conference on the experience providing conference details and suggestions.
IASA’s responsibilities:
- Selecting and approving conference hosts, joint conferences
- Conference Main Theme and sub topics (in cooperation with local organizers)
- Conference Program (in cooperation with local organizers)
- Call for Papers (Handled by IASA Vice President: conference programme)
- Providing a current mailing list o Applying for funds from UNESCO (Paris)
- Confirming participation of and soliciting abstracts and biographical material from speakers
- Financial and travel assistance to speakers and conference delegates
- Communicating with conference hosts
- Publishing and 'marketing’ of the conference in the Bulletin, listserv and web site.
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