Conference Business Plan
Example of conference business plan
| |
Cost |
100 |
180 |
250 |
Comments |
| Expenditure |
|
|
|
|
|
| Conference publication |
€ 10 |
€ 1,000 |
€ 1,800 |
€ 2,500 |
Optional - notional unit cost price to organisers |
| Conference delegates' bags @ |
€ 5 |
€ 500 |
€ 900 |
€ 1,250 |
|
| Conference dinner |
|
|
|
|
|
| Food and drink @ |
€ 50 |
€ 3,750 |
€ 6,750 |
€ 9,375 |
Usually catering is part of the deal with the venue |
| Venue hire |
|
€ 2,000 |
€ 2,000 |
€ 2,000 |
Price depends on how prestigious |
| Transport (coach loads of 60) @ |
€ 275 |
€ 550 |
€ 825 |
€ 1,100 |
Assume 75% take up for conference dinner |
| Opening reception |
|
|
|
|
|
| Accommodation |
|
€ 0 |
€ 0 |
€ 0 |
Assume no charge by host organisation |
| Food and drink (per person) @ |
€ 12 |
€ 1,200 |
€ 2,160 |
€ 3,000 |
Assume 100% take up |
| Security |
|
€ 0 |
€ 0 |
€ 0 |
Assume no charge by host organisation |
| Visits & excursions (coach transport) |
|
|
|
|
|
| Visit 1 |
|
€ 350 |
€ 350 |
€ 350 |
Assume 1 coach per destination and variety of distances |
| Visit 2 |
|
€ 150 |
€ 150 |
€ 150 |
|
| Visit 3 |
|
€ 200 |
€ 200 |
€ 200 |
|
| Visit 4 |
|
€ 200 |
€ 200 |
€ 200 |
|
| Printed
programme |
|
|
|
|
|
| Printing |
|
€ 4,500 |
€ 4,500 |
€ 4,500 |
|
| Design |
|
€ 250 |
€ 250 |
€ 250 |
|
| Ticket and misc printing |
|
€ 50 |
€ 50 |
€ 50 |
|
| 4 days hire of Conference Rooms |
|
|
|
|
Internal British Library rates shown as example |
| Hire 22-25/9 @ |
€ 1,740 |
€ 6,960 |
€ 6,960 |
€ 6,960 |
Institutional host may be able to provide this free of charge |
| Coffee and tea (per person per day) @ |
€ 2.60 |
€ 1,040 |
€ 1,872 |
€ 2,600 |
|
| AV equipment hire, etc. @ |
€ 100 |
€ 400 |
€ 400 |
€ 400 |
notional daily rate |
| Sundry costs |
|
€ 500 |
€ 500 |
€ 500 |
Hire of fax machine etc. for delegates' facilities room. Exhibition equipt. etc |
| Stationery; other sundries for delegates |
€ 5 |
€ 500 |
€ 900 |
€ 1,250 |
|
| Registration forms etc |
€ 0.30 |
€ 30 |
€ 54 |
€ 75 |
|
| Stage banners etc |
|
€ 150 |
€ 150 |
€ 150 |
|
| Contingency 10% |
|
€ 2,428 |
€ 3,097 |
€ 3,686 |
|
| Total expenditure |
|
€ 26,708 |
€ 34,068 |
€ 40,546 |
|
| Income |
|
|
|
|
|
| Registration fees @ |
€ 100 |
€ 10,000 |
€ 18,000 |
€ 25,000 |
|
| Hire of commercial exhibition space |
|
€ 2,000 |
€ 2,000 |
€ 2,000 |
Notional |
| Closing dinner tickets @ 75% take up |
€ 25 |
€ 3,333 |
€ 6,000 |
€ 8,333 |
Subsidised by registration fees and other income |
| Total income |
|
€ 15,333 |
€ 26,000 |
€ 35,333 |
|
| Commercial sponsorship target |
|
€ 11,374 |
€ 8,068 |
€ 5,212 |
|
|
